ezAccounting Guide

Part 1: Set up Company Account

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Step 1: Set up Company Information

1. Set up company general information here

Start ezAccounting application, click the top "Company" tab, then click the sub menu "Current Company" to open the company setup screen

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- Enter company information.

- Input Logo image path and Custom Image Path. Logo image will appear on checks and all print out. You can optionally print custom image on Invoice, Estimate, Receipt etc. You can leave those text boxes blank if you do not need to use those images.

- Click the Save button to save your changes

2. Set up Chart of Account

You can click the top "Home" tab, then click the sub menu "Chart of Account" to open the Chart of Account screen

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- Add Account

- Edit Account Name

- Edit Account Opening Balance

3. Add/Edit Account (Optional)

You can click Add button on "Chart of Account" dialog box to open the Add/Edit Account screen

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- Add Account

- Edit Account

-There are two general type of accounts in ezAccounting

-1) Balance sheet account;
A balance sheet summarizes an organization or individual's assets, equity and liabilities at a specific point in time. Balance sheet account includes Bank, Credit Card, Asset, Liability, Equity.

-2) Income and expense accounts;
The two Income and Expense Accounts are used to increase or decrease the value of your accounts. Thus, while the balance sheet accounts simply track the value of the things you own or owe, income and expense accounts allow you to change the value of these accounts.

-Postable Cash: If this account can have cash posted to it, such as a checking account or petty cash account, check the checkbox.

-Opening Balance

-Enter an opening balance for the account, or keep it at zero.

4. Setup Bank Account (optional)

You need to set up the bank account to print checks. If you add or edit an account, you can click the "Bank Setup" button to input bank account information for check printing feature.

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-Input bank name.

-Bank routing number.

-Bank account number.

-Current check number.

-Optional Signature image.

- Click the Save button to save your changes

Company Tax Information Set up (Optional)

Note: You can skip this step if you do not need to process payroll checks.

You can click the top "Employee" tab, then click the sub menu "Tax Setup" to open the company tax setup screen

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- company Tax ID

- W3 control number and W3 Establishment number (optional): These two fields will be used for W2 and W3 forms only.

- FUTA (Federal Unemployment Tax): Employer-side tax only and will not be printed on paycheck stubs
The default tax rate for 2013 is 6%. However, many companies can take up to 5.4% credit. Please check with your local IRS office to see what rate you should use.

- SUTA (State Unemployment Tax): Employer-side tax only and will not be printed on paycheck stubs

- Click the Save button to save your changes

Company Deduction Set up (Optional)

Note: You can skip this step if you do not need to process payroll checks.

You can click the top "Employee" tab, then click the sub menu "Deduction Setup" to open the company deduction setup screen

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EzAccounting software can support up to 7 custom deduction fields. .

Wage Set Up (Optional)

Note: You can skip this step if you do not need to process payroll checks.

You can click the top "Company" tab then click the sub menu "Wage Setup" to open the Company Wage Setup Screen

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EzAccounting payroll software is very flexible. You can customize the payment type to handle salary, hourly pay, tips, commission, bonus, differential pay rate, pay-by-piece, pay-by-load, pay-by-project and more.

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