Paycheck Direct Deposit for ezAccounting Customers

How ezAccounting Works with ezACH

Many ezAccounting customers also like ezACh software for paycheck direct deposit. An ACH deposit means that funds are electronically deposited into an account. This means there is no need for a person to write a check and no one has to visit a bank to complete the transaction.

Here is the quick start guide on how to set up ezACH software quickly. (If you are not a ezAccounting customers, you can refer to the general Quick Start Guide.)

ezACH generates NACHA ACH files for easy upload to your bank, enabling seamless electronic fund transfers. If you haven't installed this ACH generator yet, you can download a free, no-obligation 14-day trial - no credit card required.

ezACH software is compatible with Windows 11, 10, 8.1, 8, 7, Vista, 2012, 2003 and other Windows PC.

What you need to set up direct deposit

You have talked with your bank to enable ACH Payment Feature

You have collected employees' bank account information.

You have installed ezACH software.

Step 1. Set up company bank account information

(Note: You can ignore this step if you already set up the bank account.)

Start ezACH software, you can click the "Settings" button to view and edit current bank set up. No matter you will pay employees or collect funds from customers, this should be your bank information. This is bank the that will receive your ACH file and process the transactions.

ACH Header Settings

Immediate Destination Routing number	Typically your bank's ABA/Routing Number (9 digits)
Immediate Destination Name	Your Bank Name. Such as "PNC BANK, KENTUCKY, INC." or "Bank of America NE"
Immediate Origin Number	This is the company ID assigned by your bank. Typically your Fed ID (oftern with a leading "1"), an account number, or ABA Number. Not sure, Try 1 + Fed ID. The maximum length is 10-digit.
Immediate Origin Name	Your company Name

Step 2: Add clients

(Note: You can ignore this step if you already set up the clients.)

- You can also follow the steps below to import employees from ezAccounting payroll software.

- Or you can add the clients manually.

2.1 How can I know which ezAccounting account has my data?

You can start ezAccounting, click the top menu "Company" then "Select Company" to see the current company account.

2.2 Import employees from ezAccounting

Click the top menu "Import", then select "Import Client From Other source", then choose "ezAccounting" to import clients.

import employees from ezAccounting

2.3 Update the bank information for each employee

After you import the employee data, you need to edit the client information one by one to update the bank account because ezAccounting does not have employees' bank information.

You can select one client from list, then click "Edit xxx xxx" to update a client's bank information.

client management

Step 3. Import paycheck transactions from ezAccounting

You can import paychecks from ezAccounting by following steps below.

Or you can add transaction manually or duplicate previous transactions

3.1 Click the top menu "Import", and then "Import Transactions from Other Sources" to import transactions from ezAccounting.

import transactions menu

3.2 Import data

3.2.1 Select the date range

3.2.2 Select the ezAccounting account

3.2.3 Click the "Retrieve Checks" button

3.2.4 Select the transactions

3.2.5 Click the "Import Selected" button to import transactions

3.3 View import result screen

import transactions result

Step 4. Review the transactions and generate the ACH file

Review the transactions. If everything is correct, click the "Generate ACH file" to generte the file

create ACH file

If there is no error in list, click the SAVE button to save your file.

generate ACH file

Step 5. Upload this ACH file to your bank to process transaction

Then you can log in your bank account, upload the ACH file, review and authorize the transactions. Usually your employees can see funds in their account in 24 hours.

Your bank should give you the user ID, password and instructions on how to upload/send file. You can contact your bank for more details.

Here is a sample on how to upload the ACH file to PNC bank.

Note

For the first direct deposit, we would like to suggest new customers to start with a small amount such as $2.99 or $4.99. Once you confirm your employees get the funds successfully, you can start the regular deposit.

You can click the top menu "ACH Transaction" to view transaction management screen. You can edit the transaction amount easily by selecting one transaction from transaction list and editing it.