W2 Forms: How to Reprint W2 Forms on Plain White Paper

(For Year 2014 to 2024)

Preprinted forms are NOT necessary!
Some employers may get the requests from employees to reprint losing W2 forms. Some employers may be requested to resubmit the W2 forms.

If you are our previous customers, you can start ezW2 and reprint the forms easily.

If you are new customers, you need download ezW2 software, enter informaton and print forms.

EzW2 software has been approved by SSA to print all W-2 forms and W-3 form on white paper since Year 2007. So you can print and reprint w-2 forms easily and affordably without the red forms.

Here are the steps on how to print W2 forms on white paper for your employees and SSA. You can print/reprint the W2 W3 forms on white paper with your black-and-white home/offce laser printer and ink-jet printer.

Step 1: Download and install ezW2 software.

Please install the right version. For example: if you need to print Year 2023 form, you should download ezW2 2023. Different versions of ezW2 software can co-exist on the same computer. You can find current and previous w2 software from the download page.

ezW2 software: SSA Approved. Trusted By Thousands for Two Decades.

Print and eFile Form W2, W3, 1099-NEC & 1096 in House.

Unlimited Company Accounts! Unlimited Forms!

Compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP and other Windows computers.

Try it free today. No obligation. No credit card required.

Step 2: Start ezW2 softwrae and set up company information for W2 reporting

You can access this screen by clicking the top menu “Current Company->Company”. You need to enter the general company information for w2 and 1099 forms, such as Company Name, Address, Tax ID and others.
w2 form company setup

Step 3: Set up W-3 information

You can access this screen by clicking the top menu “Current Company->W-3 information”. You need to enter the W-3 control number, W3 Establishment Number, Contact Information and others. This information will be displayed on both forms W-2 and W-3.

Step 4: Add W-2 Employees

You can access employee by clicking the top menu “Current Company->W2 Employee list”. You can add a new employee or edit or delete an existing one easily by clicking the link on this form.

You can also import Employee information quickly by using W2 import form. You can access this import form by clicking the top menu “Current Company->Import W2”.

Step 5: Fill out W-2 information and Print Forms

You can access this W-2 editing screen by clicking the top menu “Current Company->Form W-2”.
- Once you select the employee from the list, the employee information will be filled automatically.
- Fill in the boxes on the w-2 Form.
- Click the Question icon or the instructions link to get help.
- Click the 'save' button to save the W-2 information.

- Click the 'Print W2' button to print the different W2 Copies for this recipient. ezW2 can print forms W2 copy A, B, C, D, 1 and 2

fill out W2 form

- Click the 'Print Instructions' button to print W-2 instructions.

More information

How to print SSA approved W3 form on white paper

Notes:

1. Form W-3 will be generated automatically based on form W2 information

2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu "Company Management->New company"

3. The .csv file data import feature, PDF print feature and efile feature are available with enterprise version and multiple-user version. They are not available with small business version. Click here to view ezW2 feature list)

W2 Forms: How to Reprint W2 Forms on Plain White Paper

(For Year 2014 to 2024)

Step 1: Download and install ezW2 software.

ezW2 software: SSA Approved. Trusted By Thousands for Two Decades.

Step 2: Start ezW2 softwrae and set up company information for W2 reporting

Step 3: Set up W-3 information

Step 4: Add W-2 Employees

Step 5: Fill out W-2 information and Print Forms

More information

Notes:

Related Links

W2 W3

1099-nec, 1096 (For ezW2 latest version)

W2C, W3c

More Forms