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How to Correct an Employee's Name and/or SSN on W-2 Tax Form

Please refer to IRS W2C and W3C document for the latest guide.
https://www.irs.gov/pub/irs-pdf/iw2w3.pdf

1. Correcting an employee's name and/or SSN only.

If you are correcting only an employee's name and/or SSN, complete Form W-2c boxes d through i. Do not complete boxes 1 through 20. Advise your employee to correct the SSN and/or name on his or her original Form W-2.

With ezW2Correction software, you can enter the W-2C form data manually, or you can import data from spreadsheet, efile document or ezW2 software.



2. Correcting an employee's name and SSN if the SSN was reported as blanks or zeros and the employee name was reported as blanks.

If you need to correct an employee's name and SSN, and the SSN was reported as blanks or zeros and the employee's name was reported as blanks, do not use Form W-2c to report the corrections. You must contact the SSA at 1-800-772-6270 for instructions.

Related Links:

  • How to edit and print W2C form on white paper

  • How to edit and print W3C form on white paper

  • How to efile W2C and W3C forms

  • How to import W2 data


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