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ezW2 Software: How to Electronically File 1099-NEC and 1096 Forms

  


As business owner, if you hire contractors, you need to furnish each contractor a completed Form 1099 by Jan 31. You also need file 1099-nec Copy A of all Forms 1099 with Form 1096, Annual Summary and Transmittal of U.S. Information Returns, with the IRS by Jan 31 using either paper or electronic filing procedures.

Steps to file 1099 forms to IRS electronically:
  • Step 1: First time efiler: Request a transmitter control code (TCC)
  • Step 2: Generate the 1099-nec & 1096 efile document
  • Step 3: Upload 1099-nec & 1096 efile document to IRS site

  • More Information:How to upgrade ezW2 software if I need to efile 1099-nec forms but purchased the paper printing version.


    • Step 1: First Time 1099 E-filer - Apply TCC.

    You can skip this step if you already have a TCC (Transmitter Control Code) for 1099 Efiling.

    If you are a new user of IRS EFILE service, you need to apply TCC code (Transmitter Control Code) to generate the efile document. You also need to create a FIRE account to upload your file.

    1.1 How to Apply TCC (transmitter control code)

    Click to view more

    1.2 Create a Fire system account

    Click to view more

    Step 2: Generate the 1099-nec & 1096 efile document

    Step 2.1: Start ezW2, 1099-nec and W2 software.


    W2 software

    ezW2 software: SSA Approved. Trusted By Thousands for Two Decades.

  • Print and eFile Form W2, W3, 1099-NEC & 1096 in House.
  • Unlimited Company Accounts! Unlimited Forms!
  • Compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP and other Windows computers.

    • Try it free today. No obligation. No credit card required.

            


    Step 2.2: Set up company for 1099 reporting

    2.2.1 You can access this screen by clicking the top menu "Current Company->Company". You need to enter the general company information for w2 and 1099 forms, such as Company Name, Address, Tax ID and others.


    2.2.2 You can skip W3 setup if you will not file W2 forms.

    2.3 Set up 1096 information These information will be displayed on both forms 1099-nec and 1096

    fill out form 1096 information

    Step 2.3: Add 1099-NEC Form(s)

    2.3.1 Click the top menu "Current Company->Form 1099" to view 1099 form list screen

    2.3.2 Click "Add 1099-NEC" to Fill out 1099-nec information and Print Forms

    from 1099-NEC list


    Step 2.4: Generate EFile Document

    In this step, you need to fill in the submitter information and create one .txt file. This file will include the 1099 forms and 1096 form. You need to upload this file to IRS site.

  • Transmitter TIN: It is the transmitter's nine-digit Taxpayer Identification Number (TIN). May be an EIN or SSN.

  • TCC: It is five-character alpha/numeric Transmitter Control Code assigned by IRS/MCC. It is your unique ID to file the 1099s tax forms to IRS electronically.

    If you are new user of IRS EFILE service, you need to apply TCC code (Transmitter Control Code) to generate the efile document.

    efile1099 nec forms

    save 1099 efile document

    The efile document is .txt file. It includes the 1099 forms and 1096 form. You need to upload this file to IRS.

    Note: This efile document includes Form 1099 and Form 1096 data. You can upload this file to IRS site.


    Part 3: Upload 1099-nec & 1096 efile document to IRS FIRE system

  • IRS fire site for efile
    • https://fire.irs.gov/Logon.aspx

    If you have an account, click "Log On" otherwise, click "Create New Account" and follow the instruction. You can click here to view step by step guide on how to upload 1099 efile document to IRS.



      

    Note

    1. Form 1096 will be generated automatically based on form 1099 information

    2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking the top menu "Company Management->New company"

    3. The .csv file data import feature, PDF print feature and efile feature are available with Enterprise version and Multiple-user version. They are not available with small business version. Click here to view ezW2 feature list)

    More Information: How to upgrade ezW2 if I purchased paper printing version

    Please contact us for the special upgrade link. In your message, please tell us the following information:

    1. The email you used with your previous ezW2 order. (If you ordered from Amazon, please let us know the Amazon Order ID)

    2. What is the new version you need? (ie: ezW2 single-user enterprise version, ezW2 2-user version or others)


    Related Links

  • How can I roll forward my previous ezW2 data to the new version?

  • W2 and 1099 forms filing deadline

  • How to use ezW2 with QuickBooks, PeachTree, ezPaycheck, ezAccounting and other software

    • W2 W3

  • How to fill out and print Form W2

  • How to print Form W2 W3 on White Paper

  • How to print multiple copies on the same page for employee

  • How to fill in W-2 data on red forms

  • How to convert W2's into PDF format files

  • How to eFile W2 & W3 Forms

  • How to print Form W3

    • 1099-nec, 1096 (For ezW2 latest version)

  • How to fill out and print Form 1099-nec

  • How to eFile 1099-nec forms

  • How to print 1099-nec forms on red forms

  • How to convert 1099-nec forms into PDF file

  • How to print Form 1096

    • W2C, W3c

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    More Forms

    - Learn more about 1099s software (1099A, 1099B, 1099C, 1099CAP, 1099DIV, 1099G, 1099H, 1099INT, 1099LTC, 1099MISC, 1099-nec, 1099OID, 1099PATR, 1099Q, 1099R, 1099S, 1099SA)

    - Learn more about 1098s software (1098, 1098C, 1098E, 1098 T) software

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    - Learn more about how to file ACA Form 1095 & 1094 to federal and states