ezAccounting comes with payroll feature. Customers can use the manual YTD feature to enter the summary data for employee only to print W2, W3, 941 and 940 forms.
You should consider using this feature if
you are a new ezAccounting customer and need to print the tax forms for last year
you are a CPA
you just want to enter the tax data manually
Step 1: Download ezAccounting software and add employees there
2.1.Click the top menu "Company" then "backup" to duplicate current company. You can use a new name as "Company ABC Yearly"
2.2. Click the top menu "Company" then "select company" to switch current database to "Company ABC Yearly".
2.3. (Optional): View check list and delete all checks for that year if you have entered any checks.
You can click the top menu "Payroll/Employee" then the sub menu "Print Pay Checks" to view check list.
You can select multiple checks and click the DELETE button to delete multiple checks by one click.
2.4. Click the top menu "Payroll/Employee" then "Employee List" to view employee list.
Select one employee from list, and manually enter the YTD data for the whole year. For example: If you need to print report for Year 201X, the pay date should be 12/31/201X, the Pay start date should 1/1/201X, and pay ending date should be 12/31/201X.
Then repeat this process to enter the YTD for other employees.
2.5 Click the ezAccounting top menu "Report" then sub menu "Forms", you can print W2, W3 and 940 forms now.
Step 3: Print Form 941 quarterly report
3.1.Click the top menu "Company" then "backup" to duplicate current company. You can use a new name as "Company ABC 941 Quarter X"
3.2. CLick the top menu "Company" then "select company" to switch current database to "Company ABC 941 Quarter X".
3.3. click left menu "Employees" then "List Employee" to view employee list.
Select one employee from list, and manually enter the YTD data for that quarter only. For example: If you need to print 941 for 4th quarter, the pay date should be 12/31/201X, the Pay start date should 10/1/201x, and pay ending date should be 12/31/201x.
Then repeat this process to enter the YTD for other employees.
3.4. Click the ezAccounting top menu "Report" then sub menu "Forms", you can print 941 form now.
3.5. repeat step 3.1 to 3.4 if you also need to print 941 report for a different quarter.
From $199
ezAccounting software is the right in house accounting solution for small businesses needing to document and report on incoming and outgoing cash flow including sales, receipts, payments and purchases. It also supports payroll processing and tax form printing.
If you have not installed this software, you can download and try it free with no obligation and no credit card needed.
This accounting software is compatible with Windows 11, 10, 8, 7, Vista and other Windows computers.
ezAccounting makes it easy to track income and cost!
Then repeat this process to enter the YTD for other employees.
