ezAccounting Software FAQs:

Video Tutorial

General Question about ezAccounting Payroll Software:

• Is ezAccounting for me?
  Trying ezAccounting Software is risk-free! We offer a hassle-free, 30-day trial period. It fits for small to mid-size companies and offers flexible, easy to use features.
  
  
• Can I start ezAccounting in mid-year?
  Yes, you can start ezAccounting any time.
  
  
• What is my cost of using ezAccounting payroll software?
  ezAccounting single user version is $189 per calendar year per installation. It can support unlimited companies, sales, vendors, employees, paychecks, bank accounts and tax forms with no extra charge. You can renew ezAccounting the second year at discount price. For example: ezAccounting 2014 Single user version can update it to ezAccounting 2015 at just $129.
  
  
• I am your ezPaycheck customer. If I purchase ezAccounting, do you still need to renew my ezPaycheck payroll software?
  ezAccounting software includes ezPayroll software. If you decide to switch ezAccounting software, you can import all your ezPaycheck data into ezAccounting software. You do not need to renew ezPaycheck software again.
  
  
• I am using other accounting software now. How can I switch to ezAccounting software?
  
  
• I do not know much about accounting and computer. Can I use this accounting software?
  Yes. ezAccounting is very easy-to-use. We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts.
  
  ezAccounting comes with sample database. Once you install this software, you are ready to generate your paycheck, sales, purchase order for trial purpose. Please feel free to try it.
  
  
• Is Check Printing Legal?
  Yes, printing checks from your own printer is perfectly legal. However, they must be printed on check stock. (You cannot use plain white paper).
  
  
• Do I need special printer toner?
  If you have pre-printed checks with MICR line, you can use any printer. If you need to print checks on blank stock, we suggest customers to use MICR (Magnetic Ink Character Recognition) toner and MICR ink for the best printing quality. However, many US bank are using Optical check reader today which can scan the checks printed on blank stock with regular office/home laser printers.A jet or dot matrix printer CAN'T be used to print checks on blank check stock.
  
  
• Does the trial version have any limitations?
  The trial version or the download version is actually the full version with the only limitation that it will print the Trial images on checks, W2, W3. 940, 941 and 943 forms. It stops working after 30 days unless you activate it. You can activate the program at any time and all your data will remain there.
  
  
• I've reinstalled ezAccounting and it is telling me that I have no more activations left. How do I activate the program now?
  Simply go to www.halfpricesoft.com and click buy it now button.
  
  
• When I try to install ezAccounting, it tells me I need to download the Microsoft .Net Framework. How do I do this?
  ezAccounting runs on the Microsoft .Net Framework, version 3.5. To download and install the framework, you visit Windows Update. The .Net Framework version 3.5 is listed as an available update for your computer. Select to install it. After it is installed you will be able to install and run ezAccounting.
  
  
• Do I have to start using ezAccounting at the beginning of the year?
  No, you can start using ezAccounting Payroll at any time of the year.
  
  
• Does it print W-2s and W-3s?
  Yes! You can print W-2 form Copy B, c and D on plain paper, complete and ready to use. You can print W-2 copy A and W-3 on pre-printed red-ink forms.
  
  
• Does it print the MICR encoding on checks?
  Yes, ezAccounting does print the MICR encoding on checks. You can print MICR bank routing numbers, account numbers, check numbers and bank information on blank check stock using a laser printer.
  
  
• Does ezAccounting handle pre-tax and after-tax deductions?
  Yes, ezAccounting Payroll has very flexible deduction set up capabilities that allow it to handle pre-tax and after-tax deduction.
  
  
• Can I install ezAccounting on two computers and share the data?
  Yes. You should purchase 2-user version ezAccounting software to use it on two machine. The 2-user version allows customers to share data over network.
  
  
• I am a CPA. Can ezAccounting support multiple client accounts?
  Yes. ezAccounting software can support unlimited client accounts on the same machine with no extra charge.
  
  
• Is internet connection required to run this software?
  No. ezAccounting is stand-alone desk-top application. No internet connection is required to run this application.

Download, Install, Uninstall and Roll back:

• What are the System Requirements for ezAccounting Payroll?
  Windows 11, 10, 8, 7 and other Windows computers.
  
  
• How to install ezAccounting software?
  You can scroll down on this page to view step by step guide on how install ezAccounting software.
  
  
• How to reinstall ezAccounting software from scratch?


• How to uninstall ezAccounting software?
  Open Programs and Features by clicking the Start button , clicking Control Panel, clicking Programs, and then clicking Programs and Features. Select ezAccounting from program list, and then click Uninstall.
  
  
• Can ezAccounting run on MAC machine?
  Please check this article How to run Windows application on MAC machine
  
  
• My machine is offline. How can I install ezAccounting Software?
  You can purchase the CD from our site to install ezAccounting software. (Note: The CD option does not include the license key. If you can download this software from our site, you do not need the CD. You can just purchase the license key. The CD is for the users who cannot download software or who want to keep a hard backup copy.)
  
  
• How to roll back ezAccounting to previous version?
  
  
• What permissions are needed to run ezAccounting correctly

Purchase and Update

• What is the cost of using ezAccounting software?
  ezAccounting is $189 per calendar year per installation. This price already includes all the future update packages for this year's version. (For example: If you purchase ezAccounting 2014, you will get all update packages for ezAccounting 2014 for free.) So your total cost for the first year is just $189, with no hidden cost.
  
  ezAccounting can support unlimited companies, employees, paychecks and tax forms at no extra charge.
  
  
• Can ezAccounting support multiple companies? What is the cost?
  Yes, ezAccounting can support unlimited companies and employees. ezAccounting is $189 per year per installation. If you will handle multiple companies from the same machine, there is no extra charge. However, if you install ezAccounting in multiple locations a multiple user license will be required.
  
  
• How to update ezAccounting? And the cost?
  
  
  
• Will updating package delete or overwrite my data from prior years?
  No, updating package will not change existing company information. In fact, ezAccounting has two separate databases: company database and tax database.
  
  Company Database saves all your company information such as employee information, your check information and so on. All the information you input will be saved in this database.
  
  Tax Database saves all the federal and State Tax Tables. ezAccounting application calculates tax based on these tables.
  
  Updating Version will update tax database only. So your existing company information is safe.
  
  

License

• How to register ezAccounting license


• How to transfer ezAccounting license to a new computer

Company Management, Backup and Restore

Company Management



• 1. How to set up company?
  
  
• 2. I have about 50 clients. Can your accounting software work for accountants?
  Yes, ezAccounting allows you to set up unlimited company accounts on the same computer with no extra charge.
  
  
• 3. I have three companies. Can ezAccounting supports multiple accounts?
  Yes. If you just install ezAccounting on one computer to process the payroll jobs for three companies, you just need to buy one license key. If you need to install ezAccounting on multiple computers, you are required to purchase multiple licenses.
  
  
• 4. How to add a new company account
  
  
• 5. How to edit company account
  
  
• 6. How to duplicate a company account
  
  
• 7. How to switch current company
  
  
• 8. How to delete a company account
  
  
• 9. How to Add Depreciation Entry
  
  

  Database Backup and Restore

  
  
• 1. How to backup company database file?
  
  
• 2. How to restore company database file?
  
  
• 3. How to restore company database file from USB disk
  
  

  Transfer ezAccounting to a New Computer

  
  
• 1. How to move ezAccounting to a new computer
  
  
• 2. My computer is crashed. How can I move ezAccounting to a new computer?
  
  

Network and Multiple-user Version

• Can ezAccounting support data sharing among multiple users?
Yes, ezAccounting network version can support multiple users and allows them to share the same database files.


• How can multiple users share the ezAccounting data on server?


• How to share accounting data with Dropbox

Manage Sales and Customers:

• Can ezAccounting print receipt, invoice and quote?
  Yes, ezAccounting software can print receipt, invoice and quote. It can also print packing slip and purchase order.
  
  

  Customers

• How to add/edit a customer?
  
  

  Products

• How to add, edit and delete a product?
  
  

  Invoice, Receipt, Quote and Packing Slip

  Invoice

• Sample Invoices


• How to generate a new invoice?


• How to reset the invoice number?
  
  
• How to customize the invoice layout?


• How to Print an invoice with/without A Logo?


• How to customize invoice for a service company?



Quote



• How to generate a new estimate(or quote)?
  
  

  Receive Payments

  
  
• How to accept customer payments and print receipt?


• How to record non invoice sales and print receipt?
  
  
• How to add a deposit or partial payment to an invoice
  
  
• How to apply single payment to multiple invoices
  
  
• How to track cash payment and cash deposit
  
  
• How to edit/delete a transaction (sale, refund, invoice, receipt and more)
  
  
• How to add a refund/credit
  

Manage Vendors and Purchases

• Can ezAccounting track my payments to vendors?
  Yes. You can click this link to learn more about how to track expenses
  
  
  

  Vendors

  
  
  
• How to add a new vendor




Bills




• How to add a bill and pay vendor, contractor and others?


• How to pay multiple bills with one single payment


• How to edit a bill?


• How to delete a bill?

Employee and Payroll

• Do I need to pay extra fee for payroll features?
  No.
  
  
• Can I update tax tables and forms for free?
  - If you purchase ezAccouting 2017, you can get all updates for free for ezAccounting 2017.
  - If you need to use ezAccounting 2018 next year, you need to purchase the license for 2018 edition and download ezAccounting 2018. All your previous data will remain.
  
  
• Can I start payroll anytime in a year?
  Yes, you can start to use ezAccounting payroll functions anytime in a year. If you handle the paychecks manually or with other software before, you can use manual YTD feature to enter the previous payroll data quickly.
  
  
  
• I am your ezPaycheck customer. If I purchase ezAccounting, do you still need to renew my ezPaycheck payroll software?
  ezAccounting software includes ezPayroll software. If you decide to switch ezAccounting software, you can import all your ezPaycheck data into ezAccounting software. You do not need to renew ezPaycheck software again.
  
  
  Click here to view more FAQs about ezAccounting payroll features >>
  
  

Checks and Banks

• Quick Start Guide: Check Printng


• Settings Related to Check Printing



Accounts Management



• 1. Can ezAccounting support multiple checking accounts?
  Yes, you can set up more than one checking accouns inside ezAccounting software..
  
  
• 2. How to edit bank account
  
  
• 3. How to add a new checking account?
  
  
• 4. How to edit the balance of a checking account?
  
  
• 5. how to add the 2nd checking account
  
  
  

  Check Setup

• 1. How to edit bank information
  
  
  
• 2. How to reset the seed check number
  
  
  
• 3. How to print checks with/without company logo
  
  
  
• 4. How to print checks with/without signature
  
  
  
• 5. How can I create a signature file
  
  
  
• 6. How to customize the check with an extra text field
  
  
  
• 7. How to customize a field on check (For example: hide/display, font size and location)
  
  
  
• 8. How to edit check format (ie: Top, middle, bottom or 3-per-page)
  
  
  

  Check Printing

• 1. How to write a check
  
  
  
• 2. Can I print checks in different format?
  ezAccounting can print check in check-on-top, check-in-middle, check-at-bottom and 3-per-page formats. You can click here to learn more about how ezAccounting software prints checks in different formats.
  
  
• 3. How to print check on blank stock
  
  
  
• 4. How to write check data on pre-printed checks
  
  
  
• 5. How to print multiple checks in a batch
  
  
  
• 6. How to adjust check or MICR line printing position
  
  
  
• 7. How to print a recurring check
  
  
  
• 8. How to edit a check
  
  
  

  Other Operations

  1. How to record cash deposits and withdrawals in a checking account
  
  2. How to edit or delete a check
  

Reports and Forms

How to change payroll report option: by period ending date or by check date



Forms

1. How to print Form 941

2. How to print Form 940

3. How to print Form 943

4. How to print Form W-2

5. How to print Form W-3

5. How to print Form 1099-nec and 1096
ezAccounting software does not print tax form 1099-nec and 1096. You can use ezW2 software together with ezAccounting to print 1099-nec and 1096 forms.

6. How to file state and local tax forms

7. How to use ezW2 together with ezAccounting software to print & efile W2, W3, 1099-nec and 1096

8. How to print W2, W3, 940. 941 and 943 tax forms by entering data manually.



Reports

1. Profit and Loss Report

2. Expense Report

3. Check List Report

4. Employer and employee payroll reports

Security & Password Protection

• How to enable/disable password protection
  
  
  
  

Chart of Accounts

• 1. How to edit account opening balance after an account is set up?
  
  
  
• 2. How to add a new account?
  
  
  
• 3. How to edit an account?
  
  
  
• 4. How to delete an account?
  Answer: You cannot delete an account. You can edit this account and make it inactive. So you will NOT see this account from account dropdown list when you add a transaction.
  
  
• 5. How to print account list report?
  
  
  
• 6. How to reconcile accounts?
  
  
  

Direct Deposit

• How to Make 941 Federal Tax Deposit via EFTPS Site


• How to pay employees with direct deposit

Data Import & Export

• How to Import QuickBooks Employee List
  
  
  
• How to Import QuickBooks Vendor list
  
  
  
• How to Import Customers from QuickBooks
  
  
  
• How to Import ezPaycheck Payroll Data
  
  
  
• How to Import Vendors from spreadsheet
  
  

  Export

  
  
• How to export payroll data
  
  

Troubleshooting

License Issue

• ezAccounting License Key Issue and Solution
  
  
  
  

  Data Issue

• Why ezAccounting data is missing
  
  
  
  

  Installation Issue

• ezAccounting installation issues and solutions
  
  
  

  Running Issue

• Why ezAccounting application suddenly stopped to work


• My computer is crashed. How can I move ezAccounting to a new computer?


• Database path issue




Payroll Tax Issue

• Social security tax issues and solutions


• Federal tax issues and solutions


• Payroll reports/forms issues and solutions