ezPaycheck payroll software can print W2, W3, 940 and 941 forms. If you need to print 1099-nec and 1096 forms, you can use ezPaycheck with ezW2 software. ezW2 software can read data from ezPaycheck software in a few click.
How can I know which ezPaycheck account has my data?
You can start ezPaycheck and view the current account database file name from the top menu. The file name is behind "ezPaycheck 201X" and before "Database directoy". (Note: If you have multiple accounts, you can click the top menu "Company" then "Select Company" to change the current account.)
Step 1: Add a new ezW2 account(optional)
If you are a CPA and have many client accounts, you need to add a new account for each client inside ezW2 software. Do not mix diffrent companies' data in one account.
1.1 You can double click desktop icon to start ezW2 software
1.2 Click the top menu "Company Management", then click the sub menu "Add company" to add a new account. Please enter a simple name with letters and numbers only.
1.3 Enter a new account name "ie: Company XYZ". You do NOT need to edit the company settings because you can import these settings from ezPaycheck in step 3.
Step 2. Remove contractor and their 1099-nec forms if needed. (optional)
2.1 Click the top menu "Current Company" then "1099 Contractors" to view contractors.
2.2 Click the link "Delete All Contractors" to remove all 1099-nec forms from list.
Step 3: Import 1099-NEC forms from ezPaycheck account.
3.1 Click the top menu "Import" then "Import From ezPaycheck".
3.2 Select ezPaycheck accounts, import company settings and 1099-nec form data.
Step 4. Review forms, edit and file forms
Step 4a. Review form, edit W2 forms if needed and print
You can click ezW2 top menu "Current Company" then "Form W2" to view W2 forms. If you have any question about how to edit and print W2 form, you can view this guide below.
Step 4b. Review form, edit 1099-NEC forms if needed and print
You can click ezW2 top menu "Current Company" then "Form 1099" to view 1099-nec forms. If you have any question about how to edit and print W2 form, you can view this guide below.
Who should use ezW2 with ezPaycheck payroll software
If you need more options for tax form return(such as pdf printing, efile features and 1099 printing so on), you can use ezW2 software with ezPaycheck.
ezW2 can print ALL W-2 forms (copy A, B, C, D, 1 and 2) and W-3 forms on plain paper. The black and white substitute forms of W-2 Copy A and W-3 are SSA-approved (Vendor ID: 1335).
ezW2 can print W2 recipeint copies in 4-up formats. It can also print 2 red forms on the same sheet.
ezW2 can print 1099 nec forms Copy 1, 2, B and C on white paper. IRS does not certify the substitute forms right now. You need to use the red-ink forms for 1099 NEC copy A and 1096.
