ezW2 Software: How to Fill In Data on Pre-printed W-2 Forms

The ezW2 software, approved by the SSA, allows you to print all W-2 and W-3 forms on plain white paper. If you prefer to use traditional pre-printed forms, please follow this guide for accurate data entry.

Step 1: Start ezW2 software.

1.1 If you haven't installed ezW2 software yet, you can download the free trial version with no obligation to purchase.

1.2 After you installed this W2 form software, you can click desktop shortcut to start ezW2 software easily.

Step 3: Then click the "Print" button to open W-2 Print Option screen.

3.1 Click "Selected Employees" option to view employee list and select employee(s).

3.2 Select "Data only" option to fill out data on pre-printed forms.

You can use option for both IRS copy and employee copy.

fill out W2 data on form

Step 4. Print data only on pre-printed W2 forms

4.1. One form per sheet option

4.2. Two form per sheet option

Notes:

1. Form W-3 will be generated automatically based on form W2 information

2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu "Company Management->New company"

3. The .csv file data import feature, PDF print feature and efile feature are available with enterprise version and multiple-user version. They are not available with small business version. Click here to view ezW2 feature list)