Step 3: ezPaycheck Payroll: Add Employee(s)

1.1: Accessing the Employee Wizard

Click on "Add Employee" in the left menu to initiate the employee addition process.

1.2 Enter employee information

- Ensure accurate details while entering the employee information.

- It is crucial to provide the correct Social Security Number (SSN). Note that once an employee is saved, the SSN cannot be altered.

- ezPaycheck offers flexibility in specifying the state tax to withhold for each employee.


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1.3: Employee payment and deductions

- If you set up employee to be paid by salary, then check the option box "Salary Employee" and enter the amount for yearly salary.

For example, if the monthly pay is $5000, the yearly salary for 12 months would be $60000.

- If you set up employee to be paid by hourly, then uncheck the option box "Salary Employee", leave Year Salary field as "$0", and enter the hourly rate.
- Set up the deductions for each paycheck.


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1.4 Federal and state information

- Enter the employee's federal tax information.
Note the IRS changes to the W4 form in 2020, which eliminated the use of allowances. If an employee submitted a W4 form after 2020, choose the "using W-4 2020 or later" option.

- If applicable, input state tax information based on your state's tax regulations.


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1.5 Tax options

Select employee tax options that apply to their unique tax status. For example: Nonprofits and churches that do not need to deduct FICA taxes for clergy members and some employees, can uncheck Social Security tax and Medicare tax here.


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1.6 PTO settings (optional)

If your state doesn't require printing paid time off benefits on paystubs, you can skip this step.

How to set up the PTO plan

1.7: Save information

Click the "Finish" button to save the newly added employee.