How to File 940 Form with ezPaycheck Payroll Software

Employer's Annual Federal Unemployment (FUTA) Tax Return

ezPaycheck payroll software generates form 940 (Employer's Annual Federal Unemployment (FUTA) Tax Return) based on the paycheck data saved inside payroll software.

What is Form 940? Learn more here.

You can find the following information in this guide:

#1: How to Print and Mail Form 940
#2: How to Make 940 Federal Tax Deposit Payment Using EFTPS Site
#3: How to Enter Tax Preparer Information
#4: How to File State and Local Forms
#5: How to Print Previous Year Forms
#6: How to Enter Form Data Manually
#7: Why My Software Is with Previous 940 Form
#8: How to e-filing 940

#1: How to Print and Mail Form 940

Step 1: View Tax Form Options

You can click the ezPaycheck left menu "Forms and Reports" then click the sub menu "Forms" to view Form options on screen.

Click the "940 Form" button to view 940 form.

Step 2: View, Edit and Print 940 Form

IRS instructions for Form 940
https://www.irs.gov/pub/irs-pdf/i940.pdf

CREDIT REDUCTION
If you are in a state that is subject to CREDIT REDUCTION, you need to complete schedule A, line 2 and line 11. You can click Schedule A link to get more details.

(Click image to enlarge)

Step 3: Mail Form 940 to IRS

Form 940 Deadline
The due date for filing the Form 940 is January 31. However, if you deposited all FUTA tax when due, you have until February 10 to file. If the due date for filing a return falls on a Saturday, Sunday, or legal holiday, you may file the return on the next business day. (Source: https://www.irs.gov/taxtopics/tc759)

The Mailing Address of Form 940 Return.
You can check "Where Do You File" part inside IRS 940 document.

940 return address

e-File 940 to IRS(Optional)

ezPaycheck supports in-app 940 e-filing feature since 2024 version.

#2: Make the Federal Tax Deposit via EFTPS Site

IRS releases the year-end tax form 940 in December each year. ezPaycheck estimates FUTA based on your ezPaycheck FUTA settings and the current IRS guide. When you make FUTA deposit, please use the value from the tax form if they are different.

If you need to make IRS deposit, please follow this guide

How to Make the Federal Tax Deposit Payment Using EFTPS Site

#3: How to Enter Tax Preparer Information

If you are a CPA or tax prepare, you can follow this guide:

How to Enter Tax Preparer Information

#4: How to File State and Local Forms

ezPaycheck can also generate multiple reports to help customers prepare quarterly tax return for your state, city and other local returns.

How to prepare state and local tax forms

#5: How to Print Previous Year Forms?

If you need to print 2016 Form 940, you need to use ezPaycheck 2016. If you need to print 2015 Form 940, you need to use ezPaycheck 2015.

How to Print Tax Forms for Previous Years

#6: How to Enter Form Data Manually

If you a CPA or a new client or a tax preparer, you can follow this guide to enter the form data manually to print Form 940.

How to enter Forms 940 data manually without entering paychecks

#7: Why My Software Is with the Previous 940 Form

Typically IRS will release the year end Form 940 in Dec. ezPaycheck will be updated when the new form is available.

For example: If you installed ezPaycheck 2025 in Jan. 2025, you will see 2024 Form 940 because you need to file 2024 tax form in Year 2025. We will release the ezPaycheck 2025 updates with new 2025 940 form after IRS publishes it in December, 2025.

You can click ezPaycheck software top menu "Help" then "Check for updates" to view your version for updates. If you are using an old version, you can follow the guide to update your software.

How to update ezPaycheck software

#8: e-filing 940 Form

ezPaycheck supports in-app 940 e-filing feature since 2024 version.

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