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ACA Software ez1095: How to Import 1095C Data from Spreadsheet

(With sample 1095-C data files for quick testing)

  


ez1095 ACA software makes it easy to import data from spreadsheets and file ACA form 1095C and 1094C easily and quickly. Here are the step by step guide and toubleshooting guide.

Other data import options:
  • How to import data from QuickBooks IIF file
  • How to import data from XML efile documents
  • How to roll forward last year's data



  • Sample Data Files

    You can download the sample data file in step 2. We would like to suggest you test with our sample data files if you are a new client.

    If your data is in Excel file, you can convert your file to .csv file easily

    How to convert Excel to .csv file

  • Clicking Excel file top menu "File", then click "Save As"
  • Then save file as .csv (comma delimited) file.

    Step 1: Start ez1095 Software and Enter Company Information

    1.1 Start ez1095 software.

    If you have not purchased and installed ez1095 software, you are welcome to download the free trial version to test drive the import feature.
    1095 software
    From $295

    Securely File 1095 & 1094 ACA Forms In-House

    ez1095: IRS Approved. Trusted By Thousands.

  • Prepare, print, PDF print and e-file 1095-B, 1094-B, 1095-C and 1094-C ACA forms
  • Unlimited accounts. Unlimited forms.
  • For 2016 to 2025 tax seasons.
  • For both federal and states.
  • Try free DEMO today. No obligation. No credit card required. No risk.

  • ez1095 is compatible with Windows 11, 10, 8.1, 8, 7, and other Windows system, 32-bit or 64-bit.

         

    After you installed the ez1095 software, you will see a new shortcut created on desktop. You can double click this shortcut to start ez1095 software.

    1095 software shortcut

    If you are using the trial version of ez1095 software, you will see the key input pop up screen. You can enter the key code here or click the "TRY DEMO Version" to try this software for free. (Note: The trial version will print TRIAL image on forms.)

    1.2 Set up your company before you import the 1095 form data

    ez1095 set up company

    Step 2: Download the Sample Data Files (optional)

    We would like to suggest you download the sample data file if you are not familiar with this import feature. After you import data from the sample files successfully, you can follow the templates to build your data files easily.

    2.1 You can download the file and save them to your local folder. You need to unzip them. Please refer to the above video for more details. Or you can contact us to receive the files by email.

    https://www.halfpricesoft.com/aca-1095/aca_sample_files_1095C.zip

    1095 sample data file

    2.2 After you unzip the file, you will see two sample data files in the folder.

    1095 sample data file

    Step 3: Clear Form List (Optional)

    You can click ez1095 top menu "Current Company" then "Form 1095-C" to view 1095C list. If you have test data in the list, please remove it.

    ez1095 remove 1095 c Form

    Step 4: Import 1095-C Data

    You should Import 1095-C Data BEFORE import 1095-C covered individuals data

    Click the top menu "Import/Export" then click the sub menu "Import 1095C Data" to view data import screen. You can follow the guide on form to import data.

    ez1095 software import menu

  • Step 4.1: select the data file
    If the data file is opened by other application (ie: Excel) now, please close it first. You can not open the same file with two applications at the same time.

  • 1095 sample data file

  • Step 4.2: Map the data. You need to map all the fields one by one. Or if you saved data map before, you can choose a saved mapping to save time.

  • import 1095-C form list
    Click to view larger image

  • Step 4.3: If you need to import data for Part II on 1095C form, do not forget to click the second tab "1095C Data part II" to map data for box 14, 15, 16.

  • import 1095-C form list
    Click to view larger image

  • Step 4.4: Click "Test Parse" button

  • Step 4.5: Click the "Import" button if there is no error in step 4.

  • Step 4.6: You can click "Save Mapping" button to save your mapping for future use.


  • Step 5: After you import 1095-C data, you can import 1095-C covered individuals

    Note: Please follow IRS 1095C guide. If you do not need to fill in coverage information for one employee, do not import this employee and the family member data in this step. (For example: your company has 500 employees, you may need to report the coverage information for 200 employees only.)

    Click the top menu "Import" then click the sub menu "Import 1095C Covered Individual" to view data import screen. You can follow the guide on form to import data.
  • Step 5.1: select the data file
    If the data file is opened by other application (ie: Excel) now, please close it first. You can not open the same file with two applications at the same time.

  • Step 5.2: Map the data. You need to map all the fields one by one. Or if you saved data map before, you can choose a saved mapping to save time.

  • Step 5.3: Click "Test Parse" button

  • Step 5.4: Click the "Import" button if there is no error in step 4.

  • Step 5.5: You can click "Save Mapping" button to save your mapping for future use.



  • field d e data

    import 1095-C covered individuals
    Click to view larger image

    Step 6: Review, Edit and Print Forms

    6.1 Print Forms for employees

    After you import data, you can click the top menu "Current Company" then "Form 1095-C" to view the form list. Please do not forget to click the "Refresh List" button.

    You can select one form from list to review the data, edit form, print form or generate efile document. More information can be found from Quick Start Guide

    refresh 1095-C form list

    6.2 Review and update Form 1094-C before mailing or efiling forms to IRS

    1094-C menu


    Note:

    IRS changed form format in Year 2020. The 2020 Form has 2 pages. Year 2015-2019 form has only one page

  • Sample 1095 C form for Year 2020 and later
  • sample Year 2020 1095 C form printed by ez1095 software

  • Sample 1095 C form for Year 2015 to 2019
  • sample 1095 C form printed by ez1095 software

    sample 1095 C form printed by ez1095 software


    Troubleshooting

  • Q1. Cannot import data from file or file with bad data
  • Answer:
    1.1 Please test with our sample data file (Please follow the step 2 in this guide).
    1.2 If there is no error with the test data, you can add some rows of your data to the .csv file and test import function again.
    1.3 Repeat step 1.2 until you find the bad data.

  • Q2. Why I cannot see any data from 1095C list after I import the data successfully.
  • Answer: Please click the "Refresh List" to view the new data.

  • Q3: I imported the data, but Part II fields are blank when I view Form 1095-C.
  • Answer: Please double check step 4.3 in above guide and make sure you import the data for box 14, 15, 16.


            

    Related Links

  • How to prepare, print and e-file Form 1094/1095-C and 1094/1095-B?

  • (Regular submissions, corrections, and replacements for both current and prior years, for both IRS and state agencies)

  • How to import data?

  • Data sharing (for multiple-user version)?

  • How to pass ACA Testing (for new e-filers)?

  • How to validate XML files before submitting to IRS?

  • Steps to take if the ACA form submission is rejected or accepted with errors



  • Other Forms

  • How to print and efile form W-2?

  • How to print and efile form 1099-nec?

  • How to file form 1099-misc, nec, div, oid and more?