Affordable Care Act (ACA) and Form 1095 FAQs

General Questions

• 1. What is ACA (Affordable Care Act)?
  The Affordable Care Act contains comprehensive health insurance reforms and includes tax provisions that affect individuals, families, businesses, insurers, tax-exempt organizations and government entities. These tax provisions contain important changes, including how individuals and families file their taxes. The law also contains benefits and responsibilities for other organizations and employers.

  Companies who are required to file the forms are required to send a 1095 form to the IRS and possibly local state governments. More information can be found here about what a 1095 form is.

  
  
  
• 2. Do I need to file ACA forms?
  Yes, you need to file
  - if you are an employer with 50 or more full-time employees
  - if you have fewer than 50 employees, but are a member of an ownership group with 50 or more full-time equivalent employees, you are subject to the rules for large employers.
  - if you are a self-insured employer
  
  
• 3. Is ez1095 right for me?
  Yes, ez1095 is perfect for anyone who needs to file forms 1095-C, 1094-C, 1095-B, and 1094-B with the IRS and state agencies. It’s user-friendly for both beginners and experts. You can test it with no obligation and experience the benefits of using in-house 1095 software. View the advantages of managing your filings directly with ez1095 here.
  
  
• 4. Is ez1095 IRS approved software?
  Yes, ez1095 has been IRS-approved since 2015. You can view our IRS approval here
  
  
• 5. Can I try ez1095 for free before purchasing?
  Yes, you are welcome to download and try ez1095 software for free before purchasing with no cost and no obligation.
  
  
• 6. Can I upload the data? I have thousands of forms to file.
  Yes, you can import form data from .csv file or XML files. If you have data in Excel file, you can convert it to .csv file easily. You can download sample data files and view step by step guide to import data from our site.
  
  
• 7. Do I still need to purchase pre-printed forms?
  No. With ez1095 software, you can print forms for recipients and IRS on white printing paper.
  
  
• 8. Will IRS accept the forms printed on white paper?
  Yes, IRS will accept the 1095 and 1094 forms printed by ez1095 on white paper. We already submitted our sample forms to IRS for approval.
  
  
• 9. What kind of envelopes I should use to mail the forms to my employees?
  With ez1095 software, you can print the optional mailing address sheet with the forms. So you can mail the forms with #10 double Windows envelopes easily.
  
  
• 10. Can ez1095 software support multiple companies?
  Yes, ez1095 software can support multiple company accounts on the same computer with no extra charge.
  
  
• 11. When must I furnish the statements to full-time employees and IRS?


• 12. Can my data be compromised using ez1095 software?
Your data is secure. ez1095 is a desktop application, so no internet connection is required to prepare or print forms, giving you complete control over your data. Additionally, the software includes built-in database backup and restore features, ensuring your data is safe and easily recoverable.


• 13. Does ez1095 support efile feature for IRS and states
  Yes, ez1095 can generate the efile document that you can upload the IRS site and state sites. Click here to learn more about how to efile 1095 forms
  
  14. Can ez1095 print correction forms?
  Yes. You can click this link to learn more about how to file 1095 correction forms.
  
  15. Can ez1095 efile 1095 correction forms?
  Yes, ez1095 can generate the efile document for 1095 correction. You can upload the efile document to IRS and state site. Please click this link to learn more about how to file 1095 correction forms.
  
  16. My company has 1900 employees. Will ez1095 work for us?
  Yes. Some of our clients have as many as 80,000 employees.
  
  17. I used other software last year. If I switch to ez1095 software, can I import data easily?
  Yes, ez1095 can import data from your last year's efile XML documents easily. It can also import data from spread sheet. You are welcome to download ez1095 software and test drive the data import feature with no obligation and no cost.
  
  
• 18. Is support free for ez1095?
  Yes, the general technical support is free. However, we will charge a fee for special service (for example: customized design.)

Install and Uninstall

• 1. What are the system requirements for ez1095 software?

Windows Vista, 7, 8, 8.1, 10, 11 and other Windows computers, 32-bit or 64 bit, .Net Framework v2.0 or later


• 2. I am using XP computer with .net framework 1.0. Where I can find .net framework 2.0 and later?

You can download .net framework from Microsoft web site and installed it on your computer. The .net framework 1.1, 2.0, 3.0 or later can coexist. Following is the download link of Microsoft .net Framework Version 3.5.

https://www.microsoft.com/downloads/details.aspx?FamilyID=0856EACB-4362-4B0D-8EDD-AAB15C5E04F5&displaylang=en

You can install the .net framework first, then install ez1095


• 3. Can ez1095 run on a Mac?
Please check this article How to run Windows application on a MAC


• 4. How to uninstall ez1095 software?

Open Programs and Features by clicking the Start button, clicking Control Panel, clicking Programs, and then clicking Programs and Features. Select ez1095 from program list, and then click Uninstall.


• 5. How to update ez1095 software?


• 6. What permissions are needed to run ez1095?

Purchase, Update and Upgrade

License key

• How to register ez1095 License?


• How to unregister ez1095 License and transfer it to a new computer?



Purchase

• 1. What is the cost of ez1095?
  ez1095 paper printing single version is $295. If you need the efile or multiple user version, you can check the price list here.
  
  All versions can support the white paper printing function. All versions can support unlimited accounts and forms on the same computer with no extra charge.


• 2. Is there any extra charge to add a new company account or a new recipient.
  No, ez1095 can support unlimited accounts and forms with one flat rate. That is maybe one reason many accountants, CPAs and tax service providers like this software.


• 3. How to purchase this 1095 and 1095 form printing software?
  ez1095 software can be purchased from: https://www.halfpricesoft.com/aca-1095/aca-1095-features-and-pricing.asp. Our system will send you the key code once the transaction completes.


• 4. How long does it take to get the license key?
  Our system will send the key automatically once the transaction is successful. Please check your inbox and junk folder. If you do not get it within 30 minutes, please contact us.



Update

• 1. How to update ez1095 software?


• 2. If I install ez1095 2024 edition, will it overwrite my 2023 data?
No. ez1095 2024 and 2023 can co-exist on your computer and they will use different data folders. As precaution, you can backup your data first easily.


• Can I roll forward my 2023 data?
Yes. You can view this guide to roll forward your ACA form data easily.


• I still need to print some 2023 forms. Can I install ez1095 2024 now?
Yes. Ez1095 2023 and 2024 edition can co-exist on your computer. You can continue to work on your 2023 forms after you install ez1095 2024 edition.



Upgrade

• I purchased ez1095 2024 Single user version. Can I upgrade it to ez1095 2024 multiple user version by paying the price difference?
Yes. Please contact us and let us know how many extra licenses you need. We will send you the special upgrade link.


• I purchased ez1095 2020 Single user efile version in 2020. Can I efile 2020 ACA forms in Year 2024?
Yes. Please contact us for the special link to upgrade your ez1095 with Year 2024 efile schema.

Account Management

• 1. Can ez1095 support multiple company accounts?
Yes, ez1095 can support multiple accounts on the same computer with no extra charge.


• 2. How to add a new account?


• 3. How to switch the current company account?


• 4. How to remove an account?

Data Backup, Restore and Transfer

• 1. How to backup account
  
  
• 2. How to restore account
  


• 3. How to transfer ez1095 to a new computer
  

Prepare, Edit and Print Forms

• Sample ACA forms printed by ez1095


• How to add and print 1095-C and 1094-C Forms?


• How to add and print 1095-b and 1094-b Forms?


• How to edit a 1095C form?


• How to convert form 1095's into PDF format files?


• Why did just half of the form print from printer?
The most common reason for this issue is the printer uses the wrong size paper. You should use the Letter size paper when you print the check. And several other settings may also cause this printing problem. Learn more here.


• Do I need to purchase pre-printed forms?
No. ez1095 can print both IRS copy and recipient copy on white paper. No pre-printed forms are needed.


• Will IRS accept the forms printed on white paper?
  Yes, IRS will accept the 1095 and 1094 forms printed by ez1095 on white paper. We already submitted our sample forms to IRS for approval.
  
  
• How to mask (or truncate) SSN on ACA Forms?
  
  
  

  Corrected Form Return

• 1. How to fill out and print corrected 1095-C and 1094-C Forms?

Data Import

• Does ez1095 ACA support data import feature?
  Yes.


• How to import 1095-C data from spreadsheet?


• How to import 1095-B data from spreadsheet?


• How to import 1094/1095 data from XML efile documents?


• Does ez1095 import data from Excel file
ez1095 can import data from .csv file. You can convert the Excel file to .csv file easily by clicking the Excel application top menu "File" and then click "Save as". You should choose save file as .csv (comma delimited) file.


• How to import data from QuickBooks


• How to roll forward last year's ez1095 data


• How to import data from PDF files?
ez1095 cannot import data from the PDF file directly. But our ezDocuReader can extract 1095 data from PDF files into .csv files. ez1095 can import data from the .csv files.

Multiple User and Network Setup

• If I purchase 2-user version, can I use ez1095 in two offices without sharing data?
Yes. You can use multiple-user network version as single user verison if you do not want to share the data.


• How can multiple users share ez1095 data over network


• How to share 1095 ACA form data with dropbox

ACA Electronic Filing

• Has ez1095 efile feature been approved by IRS?
Yes, you can view the IRS approval here.


• How to efile ACA 1095 & 1094 Forms
This is the step by step guide from "how to apply TCC" to "how to efile ACA form to IRS."


• Can I use ez1095 to efile ACA forms to NJ state?
Yes, ez1095 can generate the 1095/1094 XML data files for NJ state ACA form efiling.


• First time efiler: How to apply TCC?
• How to add new users to existing IRS ACA Account


• How to view and edit XML file path?


• How to validate XML files before submitting to IRS?


• How to file previous ACA forms?
( 2023   2022   2021   2020   2019   2018   2017   2016   2015   )

Testing

• First time efiler: How to generate test scenarios EFiles?


• Do I Need to Pass ACA efile Testing Each Year?

Production

• How can I know if my TCC has been moved into production?


• How to upload the XML files to IRS site


• How to check transmission status?

Replacement

• My 1095 and 1094 submission was rejected by IRS. Can ez1095 efile replacement forms?
  Yes. On ez1095 efile screen, you can check the option "Is Replacement" to the efile documents for replacement.


• How to efile 1095 replacement?

Correction

• Can ez1095 support efile feature of correction forms?
  Yes.
• I filed 1095 forms with other software. Can ez1095 file correction forms for me?

Yes. If you need to file paper form, you can enter data manally or import data from the external files. If you need to efile correction forms, you should import the original form data from the previous efile documents first, then edit and generate correction forms.


• How to resolve "Accepted with Errors" status


• How to efile 1094-C correction form only


• How to efile 1095-C correction form only


• How to efile both 1094-C and 1095-C correction form


• How to efile 1095-B correction form


• Can I file correction with ez1095? I filed 1095/1094 original forms with another software.
Yes, you can. With ez1095 software, you can import 1095/1094 data from your previous XML efile documents, correct the errors and generate the new XML documents and submit correction to IRS.


• How to import 1094/1095 data from XML efile documents?



• How to fill out and print corrected 1095-C and 1094-C Forms?

File ACA Forms to State

• New Jersey(NJ): How to file ACA forms?


• District of Columbia(DC): How to file ACA forms?


• Massachusetts(MA): How to file ACA forms?


• Rhode Island(RI): How to file ACA forms?

California

• CA State: ACA efile guide


• How to pass CA 1095 efiling testing?


• How to validate XML files before uploading CA State?

Using ez1095 with QuickBooks and Other System

• How to use ez1095 with QuickBooks or other systems

Troubleshooting

Installation Errors


• ez1095 installation issues and solutions


License Errors


• ez1095 License issues and solutions


Running Errors


• ez1095 stopped running. How to fix it?


XML Errors


• Common XML file Errors and Solutions
View solutions for Form1095CAttachedCnt error, address error and more


• How to read XML file data by line number with NOTEPAD application


• "Foreign Address" error - how to fix it?


• "BusinessNameControlTxt" Error - I got this error when validating ACA files.


• DateTime or DOB Error and solution


• Form1095CAttachedCnt Error and solution


• StartMonthNumberCd Error and solution


• Address Error and solution


• Phone Error and solution


• EmployeeOfferAndCoverageGrp Error and solution
The element 'EmployeeOfferAndCoverageGrp' in namespace 'urn:us:gov:treasury:irs:ext:aca:air:ty22' has incomplete content. List of possible elements expected: 'AnnualOfferOfCoverageCd, MonthlyOfferCoverageGrp' in namespace 'urn:us:gov:treasury:irs:ext:aca:air:ty22'.


E-file


• Common IRS Efile Errors and Solutions


• How to read IRS ACA form error description file


• AnnualOfferOfCoverageCd Error: If Form 1095C 'AnnualOfferOfCoverageCd' does not have a value, then all occurrences of 'MonthlyOfferCoverageGrp' (JanOfferCd through DecOfferCd) must have a value.


• CoveredIndividualGrp Error: If Form 1095C checkbox 'CoveredIndividualInd' is checked, then at least one instance of 'CoveredIndividualGrp' must have a value.


• "Duplicate File Error" - I keep getting this error when submitting the ACA 1095 files to IRS


• FormsTypeCd Error: The value of the Manifest 'TestFileCd' must equal the value stored in the IRS database governing the status of the 'FormsTypeCd'


• [TPE1101] Invalid or Outdated XML Namespaces in Manifest File


• [TPE1130] Error - Our system has detected an error with the Test File Code of your Manifest file. Please check the file and try again. Please note that the Test File Code value of 'T' is used for AATS transmissions and the Test File Code value of 'P' is used for transmissions intended for IRS compliance processing.


• [TPE1132] Error: Our system has detected an error while validating the "ChecksumAugmentationNum" value in your manifest file against the calculated value of the form data file.


• [AIRMF3005] Error when uploading ACA files to IRS production site


• [AIRMF3014] Rejected transmission - File is a duplicate MANIFEST


• EIN error


• SSN and Employee Name Error


• [MANIFEST-010-01]: The value of the Manifest 'TestFileCd' must equal the value stored in the IRS database governing the status of the 'FormsTypeCd'


• [MANIFEST-019]: Manifest 'ChecksumAugmentationNum' must not match a 'ChecksumAugmentationNum' of any AIR transmission from the same 'TCC' previously accepted.

More About ACA Forms

• What is 1095-C?


• Who needs to file Form 1095 and 1094?


• Form 1095 and 1094 general information


• ACA form filing due dates


• IRS instructions for Form 1095-B & 1094-B


• IRS instructions for Form 1095-C & 1094-C