ezAccounting Software: Payroll FAQs:

General Question:

• Do I need to pay extra fee for payroll features?
  No.
  
  
• Can I update tax tables and forms for free?
  - If you purchase ezAccouting 2017, you can get all updates for free for ezAccounting 2017.
  - If you need to use ezAccounting 2018 next year, you need to purchase the license for 2018 edition and download ezAccounting 2018. All your previous data will remain.
  
  
• Can I start payroll anytime in a year?
  Yes, you can start to use ezAccounting payroll functions anytime in a year. If you handle the paychecks manually or with other software before, you can use manual YTD feature to enter the previous payroll data quickly.
  
  
  
• What is my cost of using ezAccounting payroll software?
  ezAccounting single user version is $149 per calendar year per installation. It can support unlimited companies, sales, vendors, employees, paychecks, bank accounts and tax forms with no extra charge. You can renew ezAccounting the second year at discount price. For example: ezAccounting 2014 Single user version can update it to ezAccounting 2015 at just $109.
  
  
• I am your ezPaycheck customer. If I purchase ezAccounting, do you still need to renew my ezPaycheck payroll software?
  ezAccounting software includes ezPayroll software. If you decide to switch ezAccounting software, you can import all your ezPaycheck data into ezAccounting software. You do not need to renew ezPaycheck software again.
  
  
• Do I need special printer toner?
  If you have pre-printed checks with MICR line, you can use any printer. If you need to print checks on blank stock, we suggest customers to use MICR (Magnetic Ink Character Recognition) toner and MICR ink for the best printing quality. However, many US bank are using Optical check reader today which can scan the checks printed on blank stock with regular office/home laser printers.A jet or dot matrix printer CAN'T be used to print checks on blank check stock.
  
  
• Will ezAccounting calculate and print YTD information automatically?
  Yes. Each time you add a new check, the YTD data will be updated. You can find the YTD data on paycheck stubs.
  
  
• After the fact payroll: How to enter federal tax and state tax manually
  
  
  
• Payroll settings guide
Check format, logo, signature, pay period, wage setup....

Employees and PTO

Employees

• How to add a employee into ezAccounting system


• How to edit employee tax options?



PTO

• How to set up PTO (paid time off) plan


• How to manage employee PTO (paid time off) hours manually

Pay Period and Payment Types

• 1. How to setup pay period
  
  
  
• 2. How to generate paycheck by pay-per-piece rate
  
  
  
• 3. How to process paycheck with tips in a restaurant and a spa


• 4. How can trucking company pay employees by mileage


• 5. How to set up multiple pay rates for the same employee

Taxes and Deductions

1. Can ezAccounting handle multiple state taxes?
Yes, ezAccounting calculates state tax based on employee address, not company address.


2. How to add custom deduction and withhold it from each paycheck automatically?



3. How to handle FUTA and SUTA



4. How to withhold SDI tax from paycheck



5. How to handle local taxes


6. How to pay foreign employees

Paycheck Setup and Printing

2. How to mask SSN on pay stubs



Accounts Management



• 1. Can ezAccounting support multiple checking accounts?
  Yes, you can set up more than one checking accouns inside ezAccounting software..
  
  
• 2. How to edit bank account
  
  
• 3. How to add a new checking account?
  
  
• 4. How to edit the balance of a checking account?
  
  
• 5. how to add the 2nd checking account
  
  
  

  Check Setup

  
  
• 1. How to edit bank information
  
  
  
• 2. How to reset the seed check number
  
  
  
• 3. How to print checks with/without company logo
  
  
  
• 4. How to print checks with/without signature
  
  
  
• 5. How can I create a signature file
  
  
  
• 6. how to customize check with extra text field
  
  
  

  Paycheck Printing

  1. How to add and print a paycheck
  
  2. How to add after the fact paycheck
  
  
• 3. Can I print checks in different format?
  ezAccounting can print check in check-on-top, check-in-middle, check-at-bottom and 3-per-page formats. You can click here to learn more about how ezAccounting software prints checks in different formats.
  
  
• 4. How to print check on blank stock
  
  
  
• 5. How to write check data on pre-printed checks
  
  
  
• 6. How to adjust check or MICR line printing position
  
  
  
• 7. How to print multiple checks in a batch
  
  
  

  Other Operations

• 1. How to edit or delete a check
  
  
  

Reports and Forms

How to change payroll report option: by period ending date or by check date



Forms

1. How to print Form 941

2. How to print Form 940

3. How to print Form W-2

4. How to print Form W-3

5. How to print Form 1099-nec and 1096
ezAccounting software does not print tax form 1099-nec and 1096. You can use ezW2 software together with ezAccounting to print 1099-nec and 1096 forms.

6. How to file state and local tax forms

7. How to use ezW2 together with ezAccounting software to print & efile W2, W3, 1099-nec and 1096

8. How to print form W2, W3, 940 and 941 without entering paychecks



Reports

1. Employer and employee payroll reports

Direct Deposit

• How to Make 941 Federal Tax Deposit via EFTPS Site


• How to pay employees with direct deposit

Security & Password Protection

• How to enable/disable password protection