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How to Generate XML Files and eFile 1095/1094 Forms to IRS

ez1095: 1095 & 1094 ACA Software. IRS Approved.


   
(Click here to view state ACA form efiling guide)

ez1095 software can generate the XML documents you can upload to IRS site. The efile XML documents include 1095 forms and 1094 form.

This comprehensive guide to 1095 e-filing covers every essential step. If you're an experienced ACA e-filer, feel free to skip directly to Step 3, bypassing Steps 1 and 2.



Step 1: Apply for a Transmitter Control Code (TCC) from the IRS (required for new e-filers only)

How to apply TCC for ACA efiling

If you are a new ACA form efiler, you must apply TCC(Transmitter Control Code) from the IRS. This TCC for 1095 ACA Form filing is different from the TCC for 1099 filing.

Learn more detail: How to apply TCC?


Step 2: Pass ACA Testing (required for new e-filers only)

First time efilers need to test communication with AIR system by passing one of the eight test scenarios.

You CANNOT submit your company information for testing!!!. We have prepared all data for you to pass this step. You just need to follow our guide and enter your own TCC.



How to pass ACA testing

2.1 Install ez1095 software

New clients are welcome to test drive ez1095 for free. To generte the XML files which includes our IRS approved software ID, you need to purchase and register the ez1095 license.

2.2 Download pre-built testing data



2.3 Enter your TCC, generate XML files and upload ACA testing site, AATS

Learn more at How to pass ACA testing

.

2.4 After you pass the ACA testing, IRS will change your TCC status from "T" (Testing) to "P" (production).


- How can I know if my TCC has been moved into P (Production) status


Step 3: Final submission - file your ACA forms to IRS Production site

3.1 Prepare production data

- Add a new account
Start ez1095, Add a new account by click the top menu "Accounts->Add Company" to add new bank account.

- Enter company information

- Enter or import 1095 form information

- Enter form 1094 information

- Print 1095 forms for recipients


Note: The XML efile documents include both 1095 and 1094 information. The company information will be filled in automatically on form 1094 based on company setup. You need to enter other information on Form 1094 manually(ie: total number of 1095 forms).

Related links:

- How to prepare and print Form 1095-C and 1094-C

- How to prepare and print Form 1095-B and 1094-B

- How to Import Data

- IRS Form 1094/1095C Instructions

- IRS Form 1094/1095B Instructions


3.2: Generate XML documents

3.2.1 Click ez1095 top menu "Efile 1094/1095" to view efile screen

efile 1095

3.2.2 Input your TCC and correct EIN to generate efile. DO NOT check "Is Test" check box for your production file.

- Click the "Save Data" form to save your efiling settings.

- Click the "Create File" button to generate the XML files: "Manifest_soapheader_xxxxxx.xml" (the manifest file) and "1094X_Request_YourTCC_xxxxx.xml"(the data file).

restore company

Your default efile location will be in "C:\Users\Public\Documents\Halfpricesoft\ez1095(20XX)" directory. You can change this path.

ie: for Year 2023, the default path is ez1095(2023).


3.3: Validate XML documents and upload to IRS



We strongly suggest you validate your data before submitting XML documents to IRS.

How to validate XML documents before EFiling ACA forms to IRS



3.4 Upload the XML files to IRS ACA UI Production System.


There are two file to be uploaded.

  • "Manifest_soapheader_xxxxxx.xml"
    This is the manifest file.

  • "1094X_Request_YourTCC_xxxxx.xml".
    This is the data file.

    PLEASE DO NOT MODIFY FILES. Please record the Receipt ID after uploading.

    efile 1095 IRS link

  • More information: EFile Replacement or Correction Forms

    If you need to efile correction or replacement forms, you can learn more below.

  • How to efile ACA replacement form


  • How to efile 1094-C correction form only

  • How to efile 1095-C correction form only

  • How to efile both 1094-C and 1095-C correction form

  • More Efile FAQs


  • Related Links

  • How to prepare, print and e-file Form 1094/1095-C and 1094/1095-B?

  • (Regular submissions, corrections, and replacements for both current and prior years, for both IRS and state agencies)

  • How to import data?

  • Data sharing (for multiple-user version)?

  • How to pass ACA Testing (for new e-filers)?

  • How to validate XML files before submitting to IRS?

  • Steps to take if the ACA form submission is rejected or accepted with errors



  • Other Forms

  • How to print and efile form W-2?

  • How to print and efile form 1099-nec?

  • How to file form 1099-misc, nec, div, oid and more?




  • 1095 software
    From $295

    Securely File 1095 & 1094 ACA Forms In-House

    ez1095: IRS Approved. Trusted By Thousands.

  • Prepare, print, PDF print and e-file 1095-B, 1094-B, 1095-C and 1094-C ACA forms
  • Unlimited accounts. Unlimited forms.
  • For 2016 to 2025 tax seasons.
  • For both federal and states.
  • Try free DEMO today. No obligation. No credit card required. No risk.

  • ez1095 is compatible with Windows 11, 10, 8.1, 8, 7, and other Windows system, 32-bit or 64-bit.

         


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